1. Cancellation Policy Overview & Scope
Effective Date: March 16, 2026. This Cancellation Policy sets forth the specific rules, cancellation windows, and procedural steps governing the cancellation of corporate formation orders, ongoing compliance subscriptions, and professional services provided by Nexfyla LLC (“NexFyla”).
2. Cancellation Windows for Corporate Formation Orders
A. Prior to State Charter Submission (Eligible for Cancellation)
You may cancel a new formation order at any point before our legal operations team submits your Articles of Organization or Articles of Incorporation to the applicable state Secretary of State. Upon timely receipt of your cancellation request, NexFyla will cancel the filing and refund your service fee minus a fifty dollar ($50) administrative review charge. If state statutory filing fees have not yet been disbursed, they will be refunded in full.
B. Following State Charter Submission (Non-Cancellable)
Once your formation documents have been transmitted to the state government, state filing fees are immediately disbursed and cannot be recalled. At this stage, your order cannot be cancelled, stopped, or refunded. If you no longer wish to operate the company, you may initiate a formal Corporate Dissolution Filing.
3. Cancelling Recurring Compliance & Registered Agent Subscriptions
If you maintain an active annual Registered Agent service, digital mail forwarding package, or ongoing compliance monitoring plan:
- You may cancel recurring subscription renewals at any time by navigating to your client dashboard or by notifying our billing desk at [email protected].
- Cancellation notices must be submitted at least forty-eight (48) hours prior to the scheduled annual renewal billing date to prevent automated renewal charges.
- If you cancel statutory registered agent representation, you are legally required by state corporate law to file a formal Change of Registered Agent with the Secretary of State designating an alternate registered agent before our representation terminates.
4. Account Termination & Closure Procedures
You may request full closure of your NexFyla client portal account at any time, provided your company has no outstanding statutory liabilities or active compliance obligations. Upon account closure, you will be provided a 30-day archival window to download all historical state certificates, EIN letters, and tax files from your document vault.
5. How to Submit a Cancellation Request
All cancellation requests must be submitted in writing to ensure accurate timestamp tracking. Please email [email protected] with the subject line “Cancellation Request — [Your Company Name]” and your account order number.